CDRA Privacy Notice

Privacy Notice

Chessington District Residents’ Association (CDRA) is a voluntary, non-political, self-funded organisation. CDRA’s aim is to ensure that residents have a strong meaningful voice on matters that have an impact on our community.

This notice sets out how CDRA will collect, process, store and use the information we hold about you.

To become a member of CDRA and during your membership and/or to join our mailing list, you will be asked to provide some personal information. The statement below explains how CDRA will process this data.

The data we collect
For us to manage your membership and / or our mailing list we will need to process your personal data. The personal data we will collect from you will be:-
– your name
– your address
– your email address
– your telephone number (optional)

What we do with your data
CDRA processes the information for the following purposes:
● Managing your membership including application
● Providing updates on activities of CDRA, the local authority and others that impact the
Chessington community
● Executive members of the Association contacting you to provide support, guidance, and
advice regarding objecting to any planning applications that will affect your quality of life

How long we keep your data for
Your data will be stored for the duration of your membership. If you cease to pay the annual
membership subscription, your data will be kept for 36 months from the end of the financial year of your last membership subscription payment after which time it will be deleted.

You can inform us to cease your membership or remove your name from our mailing list at any time after which your details will be deleted.

Sharing your data with third parties
To fulfil our services defined above we will need, where appropriate, to share relevant data with third parties. By becoming a member of CDRA, you are authorising CDRA to share data with the following, as appropriate:
● CDRA auditors
● CDRA may use an external contractor or ‘data processor’ to store or manage its data. It will process this data only for purposes specified by CDRA and is bound by the General Data Protection Regulation. Where data is passed outside the European Economic Area, CDRA takes the relevant steps to ensure there is adequate protection in place. The UK Government has agreed that data can continue to be shared with EU institutions following
the UK exiting the European Union.

Your personal data will not be passed to any other third party without your consent, except where CDRA is required to do so by law.

Use of information we collect through automated systems when you visit our website

Cookies
Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period, such as one day or until you close your browser. Others last indefinitely.

Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use some cookies or prevent their use through your browser settings, you may not be able to use all the functionality of our website.

We use cookies in the following ways:
● to track how you use our website
● to record whether you have seen specific content we display on our website
● to keep you signed in our site
● to record your answers to surveys and questionnaires on our site while you complete them
● Personal identifiers from your browsing activity

Requests by your web browser to our servers for web pages and other content on our website are recorded.

We record information such as your geographical location, your Internet service provider, and your IP address.

We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.

We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.

Your rights
You have a number of rights under the General Data Protection Regulation, such as the right of access to your data (the ‘Subject Access Right’).

You may obtain a copy of any information we hold about you by sending us a request to
chessingtondra@gmail.com

After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.

Removal of your information
If you wish us to remove your data from our systems, you may contact us at
chessingtondra@gmail.com

Review of this privacy policy
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.

If you have any question regarding our privacy policy, please contact us.

CDRA’s privacy policy was reviewed on 23 January 2024.